Portals
Three doors. One studio.
You run the business from the studio portal. Clients walk in the front — a persistent home for every project you've delivered them. Your accountant comes in the side — a token URL, read-only books, nothing else.
Clients
- ▸ Marcus L.
- ▾ Northbeat Co.
- ▾ Westside EP
- Glasshouse
- Lantern
- ▸ Sandcastle Audio
- ▸ Tidal Mastering
Glasshouse · v3
MixingOutstanding
$4,250
Overdue
1
The studio portal
The whole studio, behind one tab.
Sign in once and the studio's in front of you — every client, project, song, invoice, receipt. The sidebar tree is the studio's filesystem: clients open into projects, projects into songs, songs into the audio reviewer.
Sidebar tree, not a dropdown maze.
Clients fold open into projects, projects into songs. Wherever you click, the tree expands the path to it — the session open in your DAW is two clicks away, no search dance.
Audio reviewer with timestamped comments.
Every song has a built-in waveform player. Drop a comment at 1:32, leave a fix list — clients see the same view and reply on the same timeline. No PDFs of timecodes, no spreadsheets of notes.
Books at-a-glance.
Outstanding invoices, overdue count, and the books chip are pinned on the dashboard. Open Invoices for the full ledger, Receipts for expenses, Quotes for outstanding offers — three pages cover the entire bookkeeping job.
Search across everything.
One ⌘K box finds clients, projects, songs, and audio files — so the studio is never caught hunting for last week's session.
The client portal
Every song you've ever sent them — under one login.
Invite a client once. They set a password and from then on have a permanent home for the work — yours and any other studio they're with on Levels Flow. The “can you re-send the bounce from June?” email goes away.
One login. Every studio they work with.
Every studio on Levels Flow that's invited the artist shows up under one dashboard. They sign in once and see you, the mastering house, anyone else — separated by studio chips, never mixed up.
Songs, projects, versions — never lost.
Every song you've delivered, every revision you've shared, every project that's still in flight is browsable from their portal. Old links don't break when you tidy up — the portal is the link.
Outstanding invoices in plain view.
Unpaid and overdue invoices show on the portal home with a clear call to action. They open the invoice, pay it, the matching song unlocks — all without you sending a follow-up.
Notifications that don't get drowned.
Upload a new version or send an invoice and the client sees it in-portal. No Gmail, no spam filters — the message lands where they're already going to listen.
Tuesday, May 7
Hello, Marcus
Studios you work with
Active projects
- Westside EPMixing
- Glasshouse — SingleMastering
- Live at the VanguardBouncing
Goldfade · FY 25/26
Read-onlyInvoices
47
Quotes
12
Receipts
138
Recent invoices
- INV-0044Northbeat Co.$2,400Paid
- INV-0043Glasshouse$950Paid
- INV-0042Marcus L.$1,800Sent
The accountant view
Send the books, not the keys.
Save your bookkeeper's email and Levels Flow generates a long, opaque token URL. They paste it into a browser and see your invoices, quotes, and receipts — read-only. Not your audio, not your clients, not your contracts. Revoke it from settings in one click; the URL dies immediately.
Token URL, no login required.
Levels Flow generates a long, opaque, unguessable token URL. No account, no password to forget, no way to accidentally end up with editor access.
Invoices, quotes, receipts — and only those.
The view is scoped to the financial documents an accountant actually needs. Audio, client lists, contracts, settings, and your inbox are not exposed. They see the books; nothing more.
Read-only by design.
No edit button. No upload control. Your accountant can review, export to PDF, and ask questions — the records on screen are the records as you wrote them.
Revoke in one click.
Switching bookkeepers? Engagement ended? Open Settings → Accountant access and revoke the token. The URL stops working on the next request — no cleanup, no panic.
Three surfaces, one source of truth
Built so the right person sees the right things.
| What they see | StudioStudio portal | ClientClient portal | Acct.Accountant view |
|---|---|---|---|
| Songs and audio versions | |||
| Project status & deliveries | |||
| Invoices & payment status | all | their own | all |
| Quotes | |||
| Expense receipts | |||
| Client list & contacts | |||
| Studio settings | |||
| Login required | |||
| Edit anything |
Run the studio. Give clients a home. Give your accountant a window.
Start free, no credit card. All three surfaces included on every plan.
FAQ
Frequently asked questions
What is a client portal?
A private, branded space where your client finds everything you've sent them — their songs, projects, feedback threads, and invoices — in one place that stays live instead of scattered across email and file-transfer links.
Does it cost my clients anything?
No. Setting up a portal and signing in is free for clients, always. They only ever pay the invoices you send them.
Can I brand the portal with my studio's look?
Yes. Your studio name and logo lead the portal and the invoices, so the client experiences your brand, not ours.
Can my accountant get access?
Yes. There's a dedicated accountant view with a clean read-only summary of invoices and receipts, so handing off the books at tax time is a link, not a spreadsheet export.
Do portal links expire?
No. Unlike a file-transfer link, a client's portal stays reachable, so they can come back weeks later to approve a master or re-download a file.